Creating cards

Step 9: Enter historical purchases for vendors

Step 1 > 2 > 3 > 4 > 5 > 6 > 7 > 8 > 9

If you havenít already read the Cards Overview, see An important procedure to perform after creating customer and vendor cards for more information.

Note: Historical purchases are different from the purchasing history you may have entered earlier!
If you completed step 6, you entered monthly purchases totals for your vendors for the months that occurred before you began using MYOB AccountEdge; that information is useful for reporting purposes, but is optional.

The historical purchases you enter in this step are different -- theyíre purchases that you made before you began using AccountEdge but havenít fully paid off yet. Because you still owe money to vendors for these purchases, itís important that you record them in AccountEdge. This step isnít optional!
  1. From the Setup menu, choose Balances/Payable Balances to open the Payable Balances window.
  2. Note the amount that appears in the Linked Payables Account Balance field at the bottom half of the Payable Balances window. You should enter historical purchases that, when totaled, equal this amount.
  3. Click the zoom arrow in the scrolling list next to the name of a vendor from whom youíve made historical purchases. The scrolling list changes to show all the historical purchases that exist for the vendor. (If youíre just starting out, no purchases appear in the scrolling list.)
  4. To enter a historical purchase, click the Add Purchase button. The Historical Purchase window appears.
  5. Enter all information that applies to the historical purchase. When you reach the Total Including Tax, be sure to enter the remaining amount of the purchase, not the original amount. Also select the tax code from the Select from List; the tax portion of the total amount remaining will display. When youíre finished entering the historical purchase, click Record.
  6. Continue entering historical purchases for the vendor until the amount that appears in the Out of Balance Amount field of the Payable Balances window is zero (or as close to zero as you can get it). When youíre finished, click Close.

Creating cards - Step 9